Automatic signature in emails is perhaps one of the most commonly used features in business. A one-time customizable signature can not only permanently increase the efficiency of employees and increase sales, but in some cases increase the level of information security of the company and even avoid lawsuits. For example, charitable organizations often add information about various ways to make a donation to the automatic signature, which helps to constantly increase the amount collected. In addition, an email signature is a great way to promote a corporate blog or website. Also, various privacy warnings can be placed in the signature of an email, and commercial banks, for example, often remind in letters that they never ask for their customer account details. Zimbra OSE makes it easy to create automatic signatures for emails, and now we will try to figure out how this can be done and what can be achieved using automatic email signatures.
Zimbra Open-Source Edition supports the ability to create different signatures for different domains. This is very convenient for SaaS providers who can host hundreds and even thousands of different domains on the same Zimbra OSE infrastructure. However, in order to create signatures for domains, the administrator first needs to make sure that Zimbra OSE is enabled for global email signatures as such. This is done using the command zmprov mcf zimbraDomainMandatoryMailSignatureEnabled TRUE. After this is done, you can start setting up signatures for domains. For example, let's create a simple text signature for the domain Company.ru.
The signature text is written to LDAP using the commands zimbraAmavisDomainDisclaimerText ΠΈ zimbraAmavisDomainDisclaimerHTML. Thanks to these commands, you can add text and HTML signatures to letters, respectively. For example, using the command zmprov md Company.ru zimbraAmavisDomainDisclaimerText "Never print this message on paper to save as many trees as possible and show your concern for the environment" we will create a simple text caption that will be concise and memorable, and will once again remind you of the importance of environmental issues for the company. In the case of creating a signature in HTML format, the administrator has the opportunity to add various embellishments and formatting to the text of the signature.
Once the signature has been added to LDAP, you can activate it by making changes to the MTA settings. In the event that your server has one MTA, you will need to execute the command on it ./libexec/zmaltermimeconfig -e Company.ru. In the event that there are several MTA servers in your Zimbra OSE infrastructure, on the first one you will need to enter the command ./libexec/zmaltermimeconfig -e Company.ru, and on other servers, limit yourself to entering the command ./libexec/zmaltermimeconfig.
Once the signature has been added to LDAP, you can activate it by making changes to the MTA settings. In the event that your server has one MTA, you will need to execute the command on it ./libexec/zmaltermimeconfig -e Company.ru. In the event that there are several MTA servers in your Zimbra OSE infrastructure, on the first one you will need to enter the command ./libexec/zmaltermimeconfig -e Company.ru, and on other servers, limit yourself to entering the command ./libexec/zmaltermimeconfig.
In the event that you want to disable the signature on the domain, you can use the command ./libexec/zmaltermimeconfig -d Company.ru. As in the previous case, you need to run it on the MTA server, and if there are several of them in your infrastructure, on all the others you need to enter the command ./libexec/zmaltermimeconfig.
Also, Zimbra OSE administrators often face the task of disabling signatures in internal letters, that is, those that users of the same domain send to each other. This can be achieved by running the command zimbraAmavisOutboundDisclaimersOnly TRUE. This feature is disabled by default.
Thus, as we have seen, Zimbra OSE provides the administrator with a flexible and convenient toolkit for creating and managing automatic email signatures.
For all questions related to Zextras Suite, you can contact the Representative of Zextras Ekaterina Triandafilidi by e-mail [email protected]
Source: habr.com