Zingu-1000 kanye nezindlela eyodwa zokuvikela imibhalo ye-elekthronikhi ekukopishweni okungagunyaziwe. Kodwa ngokushesha nje lapho idokhumenti ingena esimweni se-analog (ngokusho "Ukwaziswa kwesimanje. Ukushintshisana ngolwazi lwe-elekthronikhi. Imigomo nezincazelo", umqondo "we-analog document" uhlanganisa zonke izinhlobo zendabuko zokwethulwa kwedokhumenti emithonjeni ye-analog: iphepha, isithombe nefilimu, njll. Ifomu le-analog lesethulo lingaguqulwa libe ifomu elicwebile (ele-elekthronikhi) kusetshenziswa izindlela ezahlukahlukene zedijithali.), inani lezindlela zokuyivikela ekukopishweni liyancipha kakhulu, futhi izindleko zokuqaliswa kwazo okusebenzayo nazo zikhula ngokushesha. Isibonelo, ukuthi kungase kubukeke kanjani enkampanini "elungile":
- Khawulela inani lezindawo nobuchwepheshe obusetshenziswa ukuguqula idokhumenti ye-elekthronikhi ibe yi-analogue.
- Nciphisa inani lezindawo kanye nendilinga yabantu abavunyelwe ukuzijwayeza nokuqukethwe kwemibhalo ye-analogue.
- Hlomisa izindawo zokujwayelana nokuqukethwe kwedokhumenti ye-analog esebenzisa ukuqoshwa kwevidiyo nezindlela zokulawula okubukwayo
- njll.
Ngaphezu kwezindleko eziphakeme, ukusetshenziswa kwezindlela ezinjalo kunciphisa ngokuyingozi ukusebenza kahle kwemibhalo.
Ukuvumelana kungase kube ukusetshenziswa komkhiqizo wethu .
Umgomo wokuphepha wedokhumenti
Kusetshenziswa i-SafeCopy, ikhophi eyingqayizivele yedokhumenti yenziwa kumamukeli ngamunye, lapho kufakwa khona izimpawu ezifihliwe kusetshenziswa ukuguqulwa kwe-affine. Kulokhu, isikhala phakathi kwemigqa nezinhlamvu zombhalo, ukuthambekela kwezinhlamvu, njll. kungase kushintshe kancane. Inzuzo eyinhloko yokumaka okunjalo ukuthi ayikwazi ukususwa ngaphandle kokushintsha okuqukethwe kwedokhumenti. Ama-watermark ahlanzwa ngopende ojwayelekile; leli qhinga ngeke lisebenze nokuguqulwa kwe-affine.
Amakhophi akhishelwa abemukeli ngefomu eliphrintiwe noma ngefomethi ye-pdf ye-elekthronikhi. Uma ikhophi iputshuziwe, umamukeli angaqinisekiswa ukuthi uzonqunywa isethi ehlukile yokuhlanekezela okwethulwa kukhophi ngayinye. Njengoba umbhalo wonke umakiwe, izigaba ezimbalwa ngokwezwi nezwi zanele lokhu. Okunye ikhasi kungenzeka ukuthi alikho/lishwabene/limbozwe isandla/lingcoliswe ikhofi (dwebela ngokufanelekile). Yini esingakayiboni?
Kuwusizo ngani ukumaka?
Ukuvikela imibhalo eyimfihlo. Isimo sichazwe ngenhla. Kafushane: siwamaka amakhophi, sawanika abawatholayo futhi sawabuka. Lapho nje ikhophi yale ncwadi “ivela ezindaweni ezingagunyaziwe,” bayiqhathanisa nawo wonke amakhophi abhalwe uphawu futhi basheshe babona umnikazi “wekhophi evelile.”
Ukunquma inhloli, sibeka ngokuhlukile “ikhophi evelayo” ekhophini yomamukeli ngamunye wedokhumenti. Noma ubani onamaphesenti aphezulu amaphikseli afanayo uyinhloli. Kodwa kungcono ukukubona kanye esithombeni.
Imbondela “yekhophi emenyezelwe” kuwo wonke amakiwe akwenziwa ngesandla, kodwa ngokuzenzakalelayo. Amakhophi amakiwe awagciniwe ohlelweni, ukuze ungachithi amagigabhayithi ediski. Uhlelo lugcina kuphela isethi yezibaluli zokumaka ezihlukile zomamukeli ngamunye futhi lukhiqiza amakhophi khona manjalo.
Ukuqinisekisa idokhumenti. Ungafunda mayelana nezindlela zokukhiqiza imikhiqizo ephrintiwe ngokuvikeleka kokuthi . Empeleni, behlela ekukhiqizeni amafomu anezinhlobo ezahlukene zokumaka - ama-watermark, uyinki okhethekile, njll. Izibonelo zaleyo mikhiqizo ngamaphepha, izinqubomgomo zomshwalense, izincwadi zokushayela, amaphasipoti, njll. Imikhiqizo enjalo ayikwazi ukukhiqizwa kuphrinta evamile. Kodwa ungaphrinta idokhumenti enokuguqulwa kombhalo we-affine kuyo. Kuyini lokhu?
Ngokuphrinta ifomu elinezimpawu zombhalo ezingacacile, ungabheka ubuqiniso balo ngokuba khona kwezimpawu. Ngesikhathi esifanayo, ukuhluka kokumaka akuvumeli nje kuphela ukuqinisekisa ubuqiniso, kodwa futhi nokukhomba umuntu othile noma ibhizinisi elisemthethweni elidluliselwe kuye ifomu. Uma kungekho ukumaka noma kukhombisa umamukeli ohlukile, khona-ke ifomu liyimbumbulu.
Izimpawu ezinjalo zingasetshenziswa ngokuzimela, isibonelo, kumafomu okubika aqinile, noma ngokuhambisana nezinye izindlela zokuphepha, isibonelo, ukuvikela ama-passport.
Ukuletha abephula umthetho. Ukuvuza okukhulu kubiza izinkampani imali eningi. Ukuqinisekisa ukuthi isijeziso somephula umthetho asigcini ngokusolwa, kudingekile ukuba alethwe enkantolo. Sinelungelo lobunikazi indlela yethu yokuvikela amadokhumenti ukuze imiphumela ye-SafeCopy yamukelwe njengobufakazi enkantolo.
Yini engakwazi ukulebula?
Ukulebula akuyona ikhambi ekulweni nokuputshuka kwedatha nokuvikela amakhophi emibhalo. Lapho uyisebenzisa ebhizinisini lakho, kubalulekile ukuqonda imikhawulo emithathu ebalulekile:
Ukumaka kuvikela idokhumenti, hhayi umbhalo wayo. Umbhalo ungabanjwa ngekhanda futhi ulandwe kabusha. Umbhalo ovela ekhophini emakiwe ungabhalwa kabusha futhi uthunyelwe kusithunywa. Akukho okungakusindisa kulezi zinsongo. Kubalulekile ukuqonda lapha ukuthi emhlabeni wenkohliso ephelele, ukuvuza ingxenye kuphela yombhalo wedokhumenti akuyona into engaphezu kwenhlebo ye-elektroniki. Ukuze ukuvuza kube yigugu, kufanele kuqukathe idatha yokuqinisekisa ubuqiniso bolwazi oluputshuziwe - uphawu, isiginesha, njll. Futhi lapha ukumaka kuzoba usizo.
Ukumaka akuvimbeli ukukopisha nokuthwebula amakhophi edokhumenti. Kodwa uma ukuskena noma izithombe zamadokhumenti "zivela", kuzosiza ekutholeni umephuli. Empeleni, ukuvikela ikhophi kuwukuvikela ngokwemvelo. Izisebenzi ziyazi ukuthi zingaqinisekiswa ukuthi zizokhonjwa futhi zijeziswe ngokusekelwe ezithombeni namakhophi emibhalo, futhi zifuna ezinye izindlela (ezidinga abasebenzi abaningi) zokuvuza, noma ziyenqabe ngokuphelele.
Ukumakwa kunquma ukuthi ikhophi kabani eputshuziwe, hhayi ukuthi iputshuzwe ngubani. Isibonelo esivela empilweni yangempela: idokhumenti iputshuziwe. Izimpawu zabonisa ukuthi ikhophi ka-Ivan Neudachnikov (igama nesibongo esishintshiwe) yayiputshukile. Uphiko lwezokuphepha luqala uphenyo futhi kuvele ukuthi u-Ivan ushiye idokhumenti etafuleni ehhovisi lakhe, lapho umhlaseli ethathe khona isithombe salo. U-Ivan unikezwa isijeziso, isevisi yezokuphepha inikezwa umzamo wokuthola izigebengu phakathi kwabantu abavakashele ihhovisi lika-Unudachnikov. Ukufuna okunjalo akuyona into encane, kodwa kulula kunokusesha phakathi kwabantu abavakashele amahhovisi abo bonke abamukeli bombhalo.
Hlanganisa kodwa unganyakazi
Uma ungahlanganisi isistimu yokulebula nezinye izinhlelo zezinkampani, khona-ke ububanzi bokusebenza kwayo cishe bazokhawulelwa kuphela ekugelezeni kwedokhumenti yephepha, okuya ngokuya kuncipha ngokuhamba kweminyaka. Futhi nakulokhu, ukusetshenziswa kwezimpawu akukwazi ukubizwa ngokuthi kulula - kuzodingeka ulande ngesandla idokhumenti ngayinye futhi wenze amakhophi kuyo.
Kodwa uma wenza isistimu yokulebula ibe yingxenye ye-IT iyonke kanye nesimo sokuphepha solwazi, umphumela we-synergistic uyabonakala. Inhlanganisela ewusizo kakhulu yilezi:
Ukuhlanganiswa ne-EDMS. I-EDMS ihlonza iqoqo lamadokhumenti adinga ukumakwa. Ngaso sonke isikhathi lapho umsebenzisi omusha ecela idokhumenti enjalo ku-EDMS, uthola ikhophi yayo ephawuliwe.
Ukuhlanganiswa nezinhlelo zokuphatha ukuphrinta. Amasistimu okuphatha amaphrinta asebenza njengommeleli phakathi kwama-PC wabasebenzisi namaphrinta enhlanganweni. Bangakwazi ukunquma ukuthi idokhumenti ephrintwayo idinga ukulebula, isibonelo, ngokuba khona kwelebula ezwelayo kuzibaluli zefayela noma ngokuba khona kwefayela endaweni yokugcina imibhalo eyimfihlo yebhizinisi. Kulesi simo, umsebenzisi othumele idokhumenti ukuthi iphrintwe uzothola ikhophi emakiwe esuka kuthreyi yephrinta. Esimweni esilula, ungenza iphrinta ebonakalayo ehlukile, ukuthumela imibhalo lapho, amakhophi amakiwe azophuma kuthreyi.
Ukuhlanganiswa kwe-imeyili. Izinhlangano eziningi azikuvumeli ukusetshenziswa kwe-imeyili ukuthumela amadokhumenti ayimfihlo, kodwa lokhu kuvinjelwa kuvame ukuphulwa. Ndawana thize ngenxa yobudedengu, ndawana thize ngenxa yezikhathi eziqinile noma iziyalezo eziqondile ezivela kubaphathi. Ukuqinisekisa ukuthi ukuphepha kolwazi akulona isondo lenqubekelaphambili futhi kuletha imali enkampanini, siphakamisa ukuthi usebenzise lesi simo esilandelayo, esikuvumela ukuthi uthumele ngokuphepha nge-imeyili yangaphakathi futhi wonge lapho uthumela amadokhumenti nge-courier.
Lapho ethumela idokhumenti, umsebenzisi wengeza ifulegi elidinga ukumakwa. Esimweni sethu, ikheli le-imeyili lebhizinisi. Iseva yemeyili, ithola incwadi enalesi sibaluli, yenza amakhophi akho konke okunamathiselwe kumamukeli ngamunye futhi izithumele esikhundleni sezinanyathiselwa zangempela. Ukwenza lokhu, ingxenye yesistimu yokumaka ifakiwe kuseva yemeyili. Endabeni ye-Microsoft Exchange, idlala indima yalokho okubizwa ngokuthi. i-ejenti yezokuthutha. Le ngxenye ayiphazamisi ukusebenza kweseva yemeyili.
Source: www.habr.com